Although this seems an easy thing to do it is not. Files which have been shared can be found easily but not a list of files shared to one person. The file/files need to be tagged with the person’s name and the search made on the tag. Tags are also known as keywords.
When you share a file/folder in OneDrive you can view that the file is shared
An icon appears in the Status column designating that the file/folder is shared.
There is no indication who the file is shared with.
A note appears in the Sharing column indicating that the file / folder is shared.
Right clicking the file/folder gives you a Manage Access command which displays a Manage Access pane to the right of the screen. Which gives a list of all the people who have access to the file.
Finding all shared files
To the left of the screen is a Shared option.
Two tabs appear at the top of the screen: Shared with you to view files someone else has shared with you; and Shared by you to view the files you have shared with other people.
Viewing one person’s files you have shared
There seems to be no way to filter, sort or just view all the files you have shared with one particular person.
What can you do?
The shared files can be tagged with the sharer’s name. This would need to be done manually in File Explorer whilst viewing the files in OneDrive. More than one file can be selected at a time by clicking on the first file and then holding down Ctrl and clicking on the other relevant files.
Tag a File or Files
In File Explorer go to OneDrive and select the file or files.
On the View Ribbon click on Details Pane to the left of the ribbon.
The Details pane appears to the right of the screen.
Click into the Tags area – Add a tag (if a name is already there click into the area and the Add a tag command appears).
Type the name or names. If you have used the name before it should appear below where you
are typing, click into the tick box to add.
Click Save at the bottom of the Details pane.
NOTE: If you get an error message close File Explorer and try again a few minutes later.
Search for a Tag
To find all the files tagged with one person’s name:
In File Explorer select the folder to search.
Click into the Search box.
Type tags: the name you want to search for and press Enter.
All the files tagged to that person appear in the list below.
The Search Ribbon also appears once you have typed something into the Search box.
Click the X Close Search command.
The Search Ribbon – Other properties drop down list gives you the option to choose Tag once the ribbon displays but it does not display until should you search for something.
NOTE: Check that the All subfolders option is selected if there are sub folders within the folder you are searching.
Add the Tag column to File Explorer
In File Explorer go to the folder to find the tag.
Ensure the Details layout is on display.
Right click an existing column heading.
Click on Tags and a Tag column will be added to the details area.
The names of the people tagged in the file appear and the down filter arrow allows you to filter for individual people.
NOTE: the problem is that the Tags column is only added to the folder you are in and would need to be added separately to all folders.
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