E-mailing straight from a Microsoft Office application

If you are in a rush to get an open document e-mailed out to someone, you do not need to go to Microsoft Outlook and locate it on the system and send it as an attachment. Instead you can send it as an attachment from within the open application – Microsoft Word, Microsoft Excel or Microsoft PowerPoint.

If using Microsoft Office 2007, to send the open file by e-mail:

  1. Click the Office button.
  2. Point to Send, then click E-mail, E-mail as PDF Attachment or E-mail as XPS Attachment. If the Compatibility Checker appears, click Continue (or Cancel if you want to stop the operation). An e-mail will open in Outlook with the file attached. The   filename will appear in the subject line.
  3. Enter the recipients and message in the usual way.
  4. Click Send.

If using Microsoft Office 2010, to send the open file by e-mail:

  1. Click the File tab to open Backstage View.
  2. Click Save & Send.
  3. Click Send using E-mail. From the right, select whether to Send as      Attachment, Send as Link, Send as PDF or Send as XPS.
  4. An e-mail will open in Outlook with the file attached. The filename will appear in      the subject line.
  5. Enter the recipients and message in the usual way.
  6. Click Send.

If using Microsoft Office 2003, to send the open file by e-mail:

  1. Click File – Send To – Mail Recipient as Attachment.
  2. An e-mail will open in Outlook with the file attached. The filename will appear in the subject line.
  3. Enter the recipients and message in the usual way.
  4. Click Send.

Find more information about our Microsoft Office training courses London, UK, or more information about our Microsoft Office training courses Sydney, Australia.

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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