Inserting commonly repeated blocks of text in Word 2007, Word 2010 and Word 2013 documents

If you continually have to enter the same block of text on a regular basis into a Microsoft Word 2007, Microsoft Word 2010 or Microsoft Word 2013 document, you can save the required text as a QuickPart which can then be accessed whenever needed.

First type in the required text:

Janet Donbavand
IT Trainer
JMD Training and Consultancy

Select the text. On the Insert tab, in the Text group, click Quick Parts.

From the dropdown, select Save Selection to Quick Part Gallery; alternatively, press keys Alt + F3.

The Create New Building Block dialog box appears.

From the Gallery dropdown arrow, select AutoText.

If required, type in another name for the AutoText. Click OK.

To input this text next time it is needed, type in the name given to the AutoText and press the F3 function key. The block is automatically inserted in the document. Alternatively, click Insert, then in the Text group, click the Quick Parts dropdown and your entry should be visible. Click on it to insert it into your document.

When you close Word the first time after you have created your AutoText entry, you will receive a message to say that you have made changes to your Building Blocks. Click Yes to keep your AutoText entry.

Find details of our Microsoft Word training in the London area or details of our Microsoft Word training in the Sydney area.

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
This entry was posted in Microsoft Office 2007 and 2010, Microsoft Word, Microsoft Word 2007, Microsoft Word 2010, Microsoft Word 2013 and tagged , , . Bookmark the permalink.

2 Responses to Inserting commonly repeated blocks of text in Word 2007, Word 2010 and Word 2013 documents

  1. Jim McNeill says:

    thanks for the posting!

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