Project 2010 – adding tasks to the Timeline

The Timeline is new to Project 2010 and by default appears above your Gantt chart view. The Timeline shows the start and finish dares for the project, but if you want tasks displayed on the timeline, you need to add them to it. To add tasks to the timeline, first select them; to select an adjacent range, drag down to select; if a non-adjacent range, hold down the Ctrl key whilst selecting the tasks. Right-click the selected tasks and click Add to Timeline. The tasks will be displayed on the timeline as blue rectangles, with the size of each rectangle representing the duration of the task.

The Timeline can take up more height on the page by pointing to the border below the Timeline and dragging down.

To see the Timeline by itself, click the View tab, then in the Task Views group, from the Other Views dropdown, select Timeline.

Tasks can become callouts either above or below the timeline; to make a task a callout, add it to the Timeline and then drag it either above or below the Timeline.

If you want to change the colour of the rectangle for some tasks on the Timeline, select the task to change, click the Format tab, then from the Color  button dropdown, select your required colour.

To change the way the date is formatted on the Timeline, on the Timeline Tools Format tab, in the Show/Hide group, select the required date format.

To find out more about our Microsoft Project training courses Sydney, Australia, please visit

To find out more about our Microsoft Project training courses London, UK, please visit


About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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