Time Management – Turning off Microsoft Outlook e-mail notifications

If you are busy concentrating on writing a report, a proposal, etc, you need to concentrate on the task in hand, not constantly be distracted by an e-mail notification symbol becoming visible at the bottom right of the screen. Believe it or not, most e-mails do not need an instant reply – if we are in meetings, we can usually manage to ignore our e-mails, so why not when we’re busy on a vital piece of work?

Why not turn off your Outlook notifications?

If using Microsoft Outlook 2007 or earlier versions:

Click Tools – Options. The Options dialog box will be displayed.

On the Preferences tab, click E-mail Options, then click Advanced E-mail Options. The Advanced E-mail Options dialog box will be displayed.

In the When new items arrive in my Inbox section, remove the ticks from Play a sound, Briefly change the mouse cursor, Show an envelope icon in the notification area and Display a New Mail Desktop Alert (default Inbox only). Click OK three times.

You can now get on with your work without being distracted by new e-mails coming in. Checking every two hours should be fine, unless you are really expecting something important.

If using Microsoft Outlook 2010, 2013, 2016 or 365:

Click File – Options. The Outlook Options  dialog box will be displayed.

On the left hand side, click Mail.

Scroll down to the Message arrival section.

From the When new messages arrive section, remove the ticks from Play a sound, Briefly change the mouse pointer, Show an envelope icon in the Taskbar and Display a Desktop Alert.

Click OK.

You can now get on with your work without being distracted by new e-mails coming in. Checking every two hours should be fine, unless you are really expecting something important.

Learn more about our Time management training Sydney, Australia.

Learn more about our Time management training London, UK.

 

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
This entry was posted in Time Management and tagged , . Bookmark the permalink.

One Response to Time Management – Turning off Microsoft Outlook e-mail notifications

  1. Shannonside Training Solutions Ltd says:

    Reblogged this on Shannonside Training Tips and commented:
    Great time management tip!

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