The Navigation Pane in Microsoft Word 2010, 2013, 2016, 365

If you are working with a long document, and are using heading styles, the Navigation pane can be used to see a list of headings down the left hand side of the main page area. This then helps you to easily navigate around the document.

To activate the Navigation Pane:

  1. On the View tab, in the Show group, click the Navigation pane check box. The Navigation Pane will be displayed, with its own scrollbars and three tabs at the top.


    The Navigation pane can be resized by dragging horizontally on the vertical border between it and the main page of the document. It can be made into a free-floating window by dragging by its Title Bar.

  2. The first tab will list all headings within the document.
    1. To move to a particular heading within the main document, click on it in the Navigation
      pane.
    2. The headings and subheadings are shown as a “tree” structure. Clicking on the small triangle to the left of a heading will reveal or collapse the subheadings within the heading.
    3. To move sections in your document around , you can drag the headings in the Navigation pane.
    4. To make a heading into a subheading, right-click on it, and click Demote.
    5. To make a subheading into a heading, right-click on it and click Promote.
    6. Other options available by right-clicking include adding headings, deleting headings, etc.
  3. The second tab displays all the pages within the document as thumbnails. Click on a thumbnail to move to that page in the document.


  4. The third tab can be used to search either text or objects such as pictures and tables. Clicking on a search result will take you to that point in the document.


  5. To close the Navigation pane again, on the View tab, in the Show group, click the Navigation pane check box to uncheck it.

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About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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