Microsoft Outlook – colour whole e-mail row depending on sender

Although we can now colour categorise Outlook e-mails, people who previously used Lotus Notes ask about colouring the whole row within the Inbox if the e-mail is from, say, their boss.

In Outlook 2007 and earlier versions, first select an e-mail from the person concerned. Click Tools – Organize. Click Use Colors.

From the first dropdown, select from. Ensure the right person is displayed in the second box. From the colour dropdown, select the colour which you want the e-mail to be highlighted in. Click Apply Color. All e-mails from that person will then be shown in the colour chosen.

In Outlook 2010, on the View tab, click View Settings. The Advanced View Settings dialog box will be displayed. Click Conditional Formatting. Click Add. Type in a name for your new rule, Click on the Font button and select the required colour from the Color dropdown, then click OK.

Click Condition. Click From and select the relevant person. Click OK twice. All e-mails from that person will then be shown in the colour chosen.

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About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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3 Responses to Microsoft Outlook – colour whole e-mail row depending on sender

  1. Lee Fennell says:

    Is It possible to colour a whole row to match the category colour assigned to that email??

    • Will says:

      You cannot change the BACKGROUND color of a row. However you CAN change the FONT color and formatting as described by jdonbayand.

  2. jdonbavand says:

    Yes, on the View tab, click View Settings. The Advanced View Settings dialog box will be displayed. Click Conditional Formatting. Click Add. Type in a name for your new rule. Click Condition. From the More Choices tab, choose the relevant category from the Categories dropdown, click OK, then decide on the formatting required by clicking the Font button.

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