Microsoft Project – showing less labels in the legend when printing a Gantt Chart

When you print off a Gantt Chart, there are a lot of labels included in the legend which means that it takes up a lot of space at the bottom of the printout. If you are not using all the types of bar, there is really no need to include them in the legend.

To adapt what you see in the printout, go to the Gantt Chart Tools Format tab, then in Bar Styles group, click the Format dropdown and select Bar Styles. The Bar Styles dialog box will be displayed.

If there is no asterisk in front of the bar name, it will be shown in the legend. Therefore, you can adapt your legend by putting an asterisk in front of any bars you do not want to see on the printout or removing asterisks from bars you do want to see in the legend printout. Click OK when you are done.

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About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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