Doing calculations in Word forms

If you have created a Word form, in which people need to enter numbers, you may like a calculation such as a total or an average to be automatically created for you.

To add the boxes on the right hand column of this table, from the Developer tab, in the Controls group, click the Legacy Tools dropdown, then select the ab button in the Legacy Forms section.


Click the Properties button in the Controls group. The Text Form Field Options box will be displayed.

From the Type dropdown, select Number. For Maximum length, type 1.

In the Bookmark box, type something like Score1.

Check the Calculate on exit box. Click OK.

Repeat for each of the five cells down, but changing the bookmark to Score2, Score3, etc.

We are going to calculate the Overall course rating as the average of the above five scores. In the last cell, create a text form field, then from the Type dropdown, select Calculation.

In the Default
text box, type =AVERAGE(Score1,Score2,Score3,Score4,Score5).

Select 0.00 as the Number format.

Check the Calculate on exit box. Click OK.

Now on the Developer tab, in the Protect group, click Restrict Editing. In the Editing Restrictions section, check the box and from the dropdown, select Filling in forms. Click Yes, Start Enforcing Protection. Click OK.

Now test the form.

Find out more about our Microsoft Word training Sydney, Australia.

Find out more about our Microsoft Word training London, Middlesex, Surrey, UK, or our Microsoft Word training Dorset, Hampshire, Wiltshire UK

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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