Microsoft Project – Working with Deadlines

When working on a project we are often given deadlines by our client – in a long project, there may be multiple deadlines.

To add a deadline to a task, select the task, then double-click on the task name to open up the Task Information dialog box. Go to the Advanced tab.

Task Information Advanced tab

From the Deadline dropdown, select the deadline date for that task. Click OK. On the Gantt Chart itself, you will now see a green downwards pointing arrow at the deadline date.


Repeat for any other tasks with deadlines.

Where I was training the other day, they said that as deadlines were often linked to project milestones, they would like to see them portrayed as a red diamond shape on the plan. To achieve this, go to the Gantt Chart Tools Format tab, then in the Bar Styles group, click the Format dropdown and click Bar Styles.


Scroll down until you get to Deadline and click in it. At the bottom, you will see Shape – from that dropdown, select the diamond shape and from the Color dropdown, select red. To see the date next to the deadline, go to the Text tab within this dialog box.


From the dropdown to the right of Right select Deadline. Click OK.


I can now see the deadline formatted as required.


We may then want to filter for tasks with a deadline. On the View tab, in the Data group, click the Filter dropdown and click More Filters. Select Tasks with Deadlines, then click Apply. Tasks with deadlines will then be shown.

If you just want to highlight tasks with deadlines, on the View tab, in the Data group, click the Highlight dropdown, click More Highlight Filters. Select Tasks with Deadlines and click Highlight. Tasks with deadlines will be shown highlighted in the plan.


Find out more about our Microsoft Project training courses Sydney, Australia or our Microsoft Project training courses London, Surrey, Middlesex or our Microsoft Project training courses Dorset, Wiltshire, Hampshire, UK.


About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 for every time someone says "If only I'd known that." ....
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