Microsoft Excel – adding together data from two or more worksheets or workbooks using Pivot Tables

I teach adding together data from several worksheets or workbooks using the SUM function or by the use of Data – Consolidate. Yet another way of doing this is to use the PivotTable and PivotChart Wizard. However, if you are using Excel 2007 or Excel 2010, this will not be obvious. Go to the Quick Access Toolbar drop down and click More Commands From the dropdown that says Popular Commands, select Commands not in the Ribbon, find PivotTable and PivotChart Wizard and click Add. Click OK. The PivotTable and PivotChart Wizard  button will now be shown on the Quick Access Toolbar.

Click on the button. The Pivot Table and Pivot Chart Wizard opens.

PivotTable Wizard Step 1

Select Multiple consolidation ranges, then click Next.


If you need to be able to filter the data by more than one field, select I will create the page fields, otherwise leave it at Create a single page field for me, then click Next.


In the Range box, select the first range (including labels) to be included in your consolidated pivot table and click Add. Continue until you have added all required data ranges, then click Next.


Select where you want your PivotTable placed, then click Finish. Your data will be consolidated into one pivottable.


Find out more about our Microsoft Excel training Sydney, Australia, or our Microsoft Excel training London, Surrey, Middlesex or our Microsoft Excel training Hampshire, Wiltshire, Dorset UK


About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
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