Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments.

From within the Calendar, go to the View tab, then in the Current View group, click View Settings.

Calendar format1

Click Conditional Formatting.

Calendar Format2

Click Add. Type in a name for the rule in the Name box. From the Color dropdown, select the required colour, then click Condition. Click the Advanced tab.

From the Field dropdown, select the End field. From the Condition dropdown, select on or before. In the Value box, type Yesterday.

Calendar format3

Click OK three times.

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About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 for every time someone says "If only I'd known that." ....
This entry was posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized and tagged , . Bookmark the permalink.

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