Microsoft PowerPoint – changing default font and font size in text boxes

I was asked by a client yesterday about whether she could change the default size for text within text boxes. In the most up-to-date versions of PowerPoint, the default font is Calibri, size 18. However, many companies expect employees to use particular fonts for a presentation.

To change font for all text boxes, first create a text box by clicking Insert, then in the Text group, click Text Box; alternatively, to create your text box, click the Text Box  text box icon button in the Drawing group on the Home tab.

Then type some text with the font type, size, colour, etc. that you require as the default for your text box font.

Now click on the textbox, right-click and from the shortcut menu that appears, click Set as Default Text Box.

The same font formatting will then be applied each time you create a new text box.

Discover more about our Microsoft PowerPoint training in the London area or our Microsoft PowerPoint training in Wiltshire, Dorset and Hampshire.


About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 for every time someone says "If only I'd known that." ....
This entry was posted in Microsoft PowerPoint, Microsoft PowerPoint 2007, Microsoft PowerPoint 2010, Microsoft PowerPoint 2013, Microsoft PowerPoint 2016 and tagged , , . Bookmark the permalink.

4 Responses to Microsoft PowerPoint – changing default font and font size in text boxes

  1. Will Thurley says:


    I’ve followed your advice up above but still whenever I copy some text (not a whole text box but just some text) and paste, my new text box defaults to Helvetica Neue 30. It’s driving me crazy.
    I feel like I’ve tried everything to solve my problem. I’m using Office 2016.
    Please can you suggest anything?


    • jdonbavand says:

      What font size is the text you are copying? It seems to work for me – I am using Office 365 but would think it should be the same. Do you want to send me an example?

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