Author Archives: jdonbavand

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....

Time Management – Turning off Microsoft Outlook e-mail notifications

Originally posted on ifonlyidknownthat:
If you are busy concentrating on writing a report, a proposal, etc, you need to concentrate on the task in hand, not constantly be distracted by an e-mail notification symbol becoming visible at the bottom right…

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Microsoft Access – finding duplicate records

Originally posted on ifonlyidknownthat:
If you want to find duplicate entries in a field in a table or query, the easiest way to do this is to use the Find Duplicates Query Wizard. For example, you may wish to find…

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Microsoft Excel – #### in a cell

Originally posted on ifonlyidknownthat:
You may have had the experience of think you are doing something wrong, because you see an Excel cell filled with hashes. In fact this is not an error at all, but instead means that your column…

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Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

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Microsoft Excel – Mac keyboard shortcut for absolute cell references

If you are using a PC or Windows based laptop, you can make an Excel cell reference absolute (or fixed) by pressing the F4 function key on the keyboard after the cell reference. The equivalent if you are using a … Continue reading

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Microsoft Excel – excluding hidden rows in totals

If you use the AutoSum button in Excel, then figures in hidden cells are still used in the totals. If, however, you first format the data as a table and then do a total within the table, the values in … Continue reading

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Microsoft Excel – sorting or Charting Week1, Week2 etc

Someone I was training had a spreadsheet with one column showing Week 1 onwards and another column showing sales figures for that week. If you sort the information by another column and then sort by the week column again, you … Continue reading

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Microsoft Excel – creating a calendar with weekends greyed out

I was demonstrating using the fill handle to create lists of weekdays recently when one of my trainees asked whether we could instead produce a calendar with weekends greyed out. The answer is to use conditional formatting. I first of … Continue reading

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Microsoft Excel – finding process date using working days from end date

If I have a date in which an order has to be sent and I know the number of working days that it takes me to process the order, I may want to find out when I need to start … Continue reading

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Microsoft Excel – keyboard shortcuts for moving between worksheet tabs

If you don’t want to click on the tabs at the bottom of each worksheet to move from one to another, the keyboard shortcuts are: Ctrl + Page Down Moves to next worksheet Ctrl + Page Up Moves to previous … Continue reading

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