Category Archives: Microsoft Access 2013

Microsoft Access to Microsoft Word mailmerge – dates in wrong format

I was using data from a Microsoft Access query in a Microsoft Word mailmerge document the other day. However on returning dates they were in the American format rather than the UK one, although both Microsoft packages were showing my … Continue reading

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Microsoft Access – automatic numbering using set pattern e.g. P-001, P-002, etc

If you use Microsoft Access you can use Data Type AutoNumber to produce a sequence 1, 2, 3 etc for your records. If you want to instead use a sequence such as P-001, P-002, etc, then in Design view. go … Continue reading

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Microsoft Access – creating percentages of totals in a report

I have a report showing whether various jobs have been completed in various departments. I want to show percentage of totals in the report. The original report looks like: To created % of Totals go into Design view In the … Continue reading

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Microsoft Access – adding a chart into a report

When presenting numerical data, it is often useful to show a chart of the data as it is easier to interpret than looking at the numbers themselves. First produce your report as required in the usual way. Here I have … Continue reading

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Microsoft Access – having Switchboard form open automatically

You may have created a Switchboard form to allow users to navigate an Access database more easily. To have the switchboard open on startup: From within the database, click File – Options. Click Current Database. Select Switchboard from the Display … Continue reading

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Creating a custom sort in Microsoft Access

It is easy enough to do a custom sort in Microsoft Excel, but what about in Access. In Access, you can create a calculated field using IIf in order to be able to do so. As an example, if you … Continue reading

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Finding unmatched records in Microsoft Access

If you want to find records with no corresponding records in related tables, you can also use the Find Unmatched Query Wizard. This yields the same result as using Is Null in the QBE grid criteria. Please note however that … Continue reading

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Microsoft Access – finding duplicate records

If you want to find duplicate entries in a field in a table or query, the easiest way to do this is to use the Find Duplicates Query Wizard. For example, you may wish to find records with the same … Continue reading

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Using a crosstab query to summarize data in Microsoft Access

If we need to summarise data such as products sold per region, we can do this by using a crosstab query which will allow us to use data from more than one table. You can create a crosstab query by … Continue reading

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Using the keyboard to navigate records in Microsoft Access datasheet view

Keystroke Effect ↓ Go to the next record ↑ Go to the previous record Ctrl + End Go to the last field in the last record Ctrl + Home Go to the first field in the first record → or … Continue reading

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