Category Archives: Microsoft Excel

Microsoft Excel – comparing two columns using conditional formatting

Due to data entry issues, a client had instances where she had the same information for some records in both the Address2 and the Town column. She wanted a quick way of seeing where this was happening. Information stored in … Continue reading

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Microsoft Excel – VLOOKUP with prices and Exchange rates

If you have a spreadsheet of items in different currencies and are doing a VLOOKUP to find the prices, you may want to return the items in £ rather than in the mixture of currencies. In the example below, I … Continue reading

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Microsoft Excel – showing column letters in a row of a worksheet

I was asked on a training course recently whether they could show column letters in a row in their Excel spreadsheet. There is probably more than one way to do this, but I did it with a combination of three … Continue reading

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Microsoft Excel – sorting within a pie chart

I was asked by a client whether she could sort her pie chart so the largest number was at the top. You cannot really do this within the pie chart itself but you can do it by sorting within the … Continue reading

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Microsoft Excel – Mac keyboard shortcut for absolute cell references

If you are using a PC or Windows based laptop, you can make an Excel cell reference absolute (or fixed) by pressing the F4 function key on the keyboard after the cell reference. The equivalent if you are using a … Continue reading

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Microsoft Excel – excluding hidden rows in totals

If you use the AutoSum button in Excel, then figures in hidden cells are still used in the totals. If, however, you first format the data as a table and then do a total within the table, the values in … Continue reading

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Microsoft Excel – sorting or Charting Week1, Week2 etc

Someone I was training had a spreadsheet with one column showing Week 1 onwards and another column showing sales figures for that week. If you sort the information by another column and then sort by the week column again, you … Continue reading

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Microsoft Excel – creating a calendar with weekends greyed out

I was demonstrating using the fill handle to create lists of weekdays recently when one of my trainees asked whether we could instead produce a calendar with weekends greyed out. The answer is to use conditional formatting. I first of … Continue reading

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Microsoft Excel – finding process date using working days from end date

If I have a date in which an order has to be sent and I know the number of working days that it takes me to process the order, I may want to find out when I need to start … Continue reading

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Microsoft Excel – keyboard shortcuts for moving between worksheet tabs

If you don’t want to click on the tabs at the bottom of each worksheet to move from one to another, the keyboard shortcuts are: Ctrl + Page Down Moves to next worksheet Ctrl + Page Up Moves to previous … Continue reading

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