Category Archives: Microsoft Outlook 2016

Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized | Tagged , | Leave a comment

Outlook e-mail search options – current folder as default rather than current mailbox

Above your email messages, there is a Search box. By default, if you are in the Inbox, it will say Search Current Mailbox, if you have another folder selected, it will search that folder. To change settings so that it … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized | Tagged , | Leave a comment

Microsoft Outlook – Sharing Contact Groups

If you have gone to the effort of creating an Outlook contact group, you may want others to be able to use it too. To share your Outlook contact group, from within Outlook, click Contacts, then click on the Contact … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized | Tagged , | Leave a comment

Microsoft Outlook – displaying two time zones

If your boss is constantly travelling, you may want to show two time zones in your Outlook calendar, one reflecting where you are and the other where they are. If using Outlook 2007 or earlier: Click Tools – Options. The … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Microsoft Outlook – all day event issues

The quickest way to create an all day event in the Microsoft Outlook calendar is to double-click in the space towards the top of the calendar. This opens up the Events dialog box. However if you look in the Options … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Microsoft Outlook contacts – stored as First name, last name when needed as Last name, First name

When adding names to Outlook contacts, you may inadvertently have added some so that they are stored as First name followed by Last name, and others as Last name followed by First name. If you want to view the contacts, … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , , , | Leave a comment

Sending an Outlook e-mail from another e-mail address

Sometimes you may need to send an e-mail on behalf of someone else, using their e-mail address, or you may have more than one e-mail address and use one that isn’t your usual Outlook account address. To send an e-mail … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Creating an Outlook e-mail template (can include attachment)

If you need to send a similar message quite regularly in Outlook, you can create a template instead of typing the same information each time. You can even include an attachment in the template. To create a template, start composing … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Sending the same e-mail to everyone in an Outlook folder

I was asked whilst training Outlook today whether it is possible to send the same e-mail into everyone in the same folder. She does recruitment and wants to be able to send a rejection letter to all applicants which she … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , , | Leave a comment

Microsoft Outlook – colour whole e-mail row depending on sender

Although we can now colour categorise Outlook e-mails, people who previously used Lotus Notes ask about colouring the whole row within the Inbox if the e-mail is from, say, their boss. In Outlook 2007 and earlier versions, first select an … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | 3 Comments