Category Archives: Microsoft Outlook

Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

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Outlook e-mail search options – current folder as default rather than current mailbox

Above your email messages, there is a Search box. By default, if you are in the Inbox, it will say Search Current Mailbox, if you have another folder selected, it will search that folder. To change settings so that it … Continue reading

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Microsoft Outlook – Sharing Contact Groups

If you have gone to the effort of creating an Outlook contact group, you may want others to be able to use it too. To share your Outlook contact group, from within Outlook, click Contacts, then click on the Contact … Continue reading

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Microsoft Outlook – stopping messages showing as read as soon as you click on them

I was asked whether it was possible to stop messages showing as having been read as soon as you click on them. To do so, go to View – Reading Pane – Options. Remove the tick from the Mark items … Continue reading

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Conversation threads in Outlook 2013 on tablets/netbooks

If you are using email via Outlook 2013 and Windows 8 on a tablet, you may find that conversations are in a thread by default. If this annoys you, you can change the settings. With Outlook open, go to the … Continue reading

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Deleting autosuggested names in To box in Outlook

Originally posted on ifonlyidknownthat:
My husband has recently sent a couple of e-mails to my secondary account that I don’t check very often. It would be better for him (and for me) if that e-mail address didn’t show up when…

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Outlook – working with birthdays

If you fill in the Details section of Outlook contacts, you may want to see all those who birthdays are within the next week or the next month. In Outlook 2007, from the Contacts folder, click View – Current View … Continue reading

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Electronic business cards in Outlook 2010

When you create a contact you now also create an Electronic Business Card (EBC), which can be customised and shared with others or used as part of your signature. In Contacts view, the first option in the Navigation Pane is … Continue reading

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Microsoft Outlook – displaying two time zones

If your boss is constantly travelling, you may want to show two time zones in your Outlook calendar, one reflecting where you are and the other where they are. If using Outlook 2007 or earlier: Click Tools – Options. The … Continue reading

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Microsoft Outlook – view two non-consecutive dates on a calendar

You may want to compare schedules on dates that are not consecutive within Outlook, for example all the dates you met with a certain client. To do so, from Calendar view, click on the Day view button, and in the … Continue reading

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