Category Archives: Microsoft Outlook

Microsoft Oulook – adding contact lists to the Address Book

When you are trying to address an email and click the To button, the Select Names dialog box displays with a dropdown list in the Address Book area, usually showing the Global Address Book and various other contact folders. At … Continue reading

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Microsoft Outlook – Classic Ribbon vs Simplified Ribbon

From Office 2007 onwards, there has been a ribbon structure at the top of the opened package with various tabs showing various commands. On opening Microsoft Outlook on a computer belonging to a client recently, the ribbon showed some icons … Continue reading

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Microsoft Outlook – adding contacts to AutoComplete

Generally when you are using Microsoft Outlook, recently used contacts come up under the AutoComplete list when you are using the To box to address a new email. At one client site recently this wasn’t happening for a few contacts – … Continue reading

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Problems with Outlook contacts showing wrong names

I was at a client site yesterday and although contact names and email addresses looked right in the Contacts list, on trying to send an email some of them were getting mixed up e.g. John Smith was showing as Jane … Continue reading

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Outlook Online (OWA) – setting email signature

If you want to set up an email signature in Outlook Online, click the Settings button – the one that looks like a cog, then scroll right down to the bottom and click Mail. A list of options will appear … Continue reading

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Outlook 2013 and 2016 – attachment reminder

It is so easy to forget to add the relevant attachment to an email when you are in a rush or have other things on your mind! It may be worth adding the attachment before you write the body of … Continue reading

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Microsoft Outlook – changing default font for e-mails

Many companies have a specific font that they want people to use for sending out e-mails. To change the default font for your e-mails in Microsoft Outlook, click File – Options. Click Mail to display the mail options. Click Stationery … Continue reading

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Microsoft Outlook – do external meeting attendees see colour categories?

An interesting request recently was from a client where they wanted internal staff to know what room a meeting would be in but they didn’t want external attendees to know the meeting room! The way we got round this problem … Continue reading

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Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

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Outlook e-mail search options – current folder as default rather than current mailbox

Above your email messages, there is a Search box. By default, if you are in the Inbox, it will say Search Current Mailbox, if you have another folder selected, it will search that folder. To change settings so that it … Continue reading

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