Category Archives: Microsoft Outlook 2010

Microsoft Outlook – changing default font for e-mails

Many companies have a specific font that they want people to use for sending out e-mails. To change the default font for your e-mails in Microsoft Outlook, click File – Options. Click Mail to display the mail options. Click Stationery … Continue reading

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Microsoft Outlook – do external meeting attendees see colour categories?

An interesting request recently was from a client where they wanted internal staff to know what room a meeting would be in but they didn’t want external attendees to know the meeting room! The way we got round this problem … Continue reading

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Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

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Outlook e-mail search options – current folder as default rather than current mailbox

Above your email messages, there is a Search box. By default, if you are in the Inbox, it will say Search Current Mailbox, if you have another folder selected, it will search that folder. To change settings so that it … Continue reading

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Microsoft Outlook – Sharing Contact Groups

If you have gone to the effort of creating an Outlook contact group, you may want others to be able to use it too. To share your Outlook contact group, from within Outlook, click Contacts, then click on the Contact … Continue reading

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Microsoft Outlook – stopping messages showing as read as soon as you click on them

I was asked whether it was possible to stop messages showing as having been read as soon as you click on them. To do so, go to View – Reading Pane – Options. Remove the tick from the Mark items … Continue reading

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Deleting autosuggested names in To box in Outlook

Originally posted on ifonlyidknownthat:
My husband has recently sent a couple of e-mails to my secondary account that I don’t check very often. It would be better for him (and for me) if that e-mail address didn’t show up when…

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Microsoft Outlook – displaying two time zones

If your boss is constantly travelling, you may want to show two time zones in your Outlook calendar, one reflecting where you are and the other where they are. If using Outlook 2007 or earlier: Click Tools – Options. The … Continue reading

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Microsoft Outlook – all day event issues

The quickest way to create an all day event in the Microsoft Outlook calendar is to double-click in the space towards the top of the calendar. This opens up the Events dialog box. However if you look in the Options … Continue reading

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Microsoft Outlook contacts – stored as First name, last name when needed as Last name, First name

When adding names to Outlook contacts, you may inadvertently have added some so that they are stored as First name followed by Last name, and others as Last name followed by First name. If you want to view the contacts, … Continue reading

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