Category Archives: Microsoft Outlook 2010

Microsoft Outlook – left Caps Lock on by mistake?

It is very easy when typing an email in Microsoft Outlook to suddenly find that you have been happily working away with Caps Lock on by mistake. The last thing you want to do is delete everything you have done … Continue reading

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Microsoft Outlook – always check spellings before sending

It is so easy to send an email and forget to check the spelling and we don’t always notice the red wriggly lines that warn us of a mis-spelling. Why not change the settings so that Outlook will check the … Continue reading

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Sending an email mailmerge to Outlook contacts

If you want to send an email mailmerge to your Outlook contact list: In Word, go to the Mailings tab. From the Start Mail Merge dropdown, select E-mail Messages. From the Select Recipients dropdown, click Select from Outlook Contacts. You may … Continue reading

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Microsoft Outlook – printing part of an email

While it is easy enough to print part of an email or print a specific page, what happens if you just want to print specific paragraphs? To print part of a message in Microsoft Outlook with the original headers intact: … Continue reading

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Microsoft Outlook – using Quick Parts to add commonly repeated blocks of text

If you are replying to (or creating new) emails, you may have some standard text that you may want to include on a regular basis. For example, one that I often write is: “Thank you for your enquiry regarding Excel … Continue reading

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Microsoft Outlook – adding contacts to AutoComplete

Generally when you are using Microsoft Outlook, recently used contacts come up under the AutoComplete list when you are using the To box to address a new email. At one client site recently this wasn’t happening for a few contacts – … Continue reading

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Microsoft Outlook – changing default font for e-mails

Many companies have a specific font that they want people to use for sending out e-mails. To change the default font for your e-mails in Microsoft Outlook, click File – Options. Click Mail to display the mail options. Click Stationery … Continue reading

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Microsoft Outlook – do external meeting attendees see colour categories?

An interesting request recently was from a client where they wanted internal staff to know what room a meeting would be in but they didn’t want external attendees to know the meeting room! The way we got round this problem … Continue reading

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Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

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Outlook e-mail search options – current folder as default rather than current mailbox

Above your email messages, there is a Search box. By default, if you are in the Inbox, it will say Search Current Mailbox, if you have another folder selected, it will search that folder. To change settings so that it … Continue reading

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