Category Archives: Microsoft Outlook 2013

Sending an email mailmerge to Outlook contacts

If you want to send an email mailmerge to your Outlook contact list: In Word, go to the Mailings tab. From the Start Mail Merge dropdown, select E-mail Messages. From the Select Recipients dropdown, click Select from Outlook Contacts. You may … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Microsoft Word, Microsoft Word 2010, Microsoft Word 2013, Microsoft Word 2016, Outlook 365, Uncategorized | Tagged , , | Leave a comment

Microsoft Outlook – printing part of an email

While it is easy enough to print part of an email or print a specific page, what happens if you just want to print specific paragraphs? To print part of a message in Microsoft Outlook with the original headers intact: … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized | Tagged | Leave a comment

Microsoft Outlook – using Quick Parts to add commonly repeated blocks of text

If you are replying to (or creating new) emails, you may have some standard text that you may want to include on a regular basis. For example, one that I often write is: “Thank you for your enquiry regarding Excel … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Microsoft Outlook 2016, Outlook 365 | Tagged , , | Leave a comment

Microsoft Outlook – adding contact lists to the Address Book

When you are trying to address an email and click the To button, the Select Names dialog box displays with a dropdown list in the Address Book area, usually showing the Global Address Book and various other contact folders. At … Continue reading

Posted in Microsoft Outlook 2013, Microsoft Outlook 2016, Outlook 365 | Tagged , | Leave a comment

Microsoft Outlook – adding contacts to AutoComplete

Generally when you are using Microsoft Outlook, recently used contacts come up under the AutoComplete list when you are using the To box to address a new email. At one client site recently this wasn’t happening for a few contacts – … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Problems with Outlook contacts showing wrong names

I was at a client site yesterday and although contact names and email addresses looked right in the Contacts list, on trying to send an email some of them were getting mixed up e.g. John Smith was showing as Jane … Continue reading

Posted in Microsoft Office 365, Microsoft Outlook, Microsoft Outlook 2013, Microsoft Outlook 2016, Outlook 365 | Tagged , | Leave a comment

Outlook 2013 and 2016 – attachment reminder

It is so easy to forget to add the relevant attachment to an email when you are in a rush or have other things on your mind! It may be worth adding the attachment before you write the body of … Continue reading

Posted in Microsoft Office 2013, Microsoft Office 2016, Microsoft Outlook, Microsoft Outlook 2013, Microsoft Outlook 2016 | Leave a comment

Microsoft Outlook – changing default font for e-mails

Many companies have a specific font that they want people to use for sending out e-mails. To change the default font for your e-mails in Microsoft Outlook, click File – Options. Click Mail to display the mail options. Click Stationery … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Microsoft Outlook – do external meeting attendees see colour categories?

An interesting request recently was from a client where they wanted internal staff to know what room a meeting would be in but they didn’t want external attendees to know the meeting room! The way we got round this problem … Continue reading

Posted in Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016 | Tagged , | Leave a comment

Microsoft Outlook – greying out previous appointments

I was asked recently whether there is a way to show past appointments in Microsoft Outlook in a different colour to future appointments. From within the Calendar, go to the View tab, then in the Current View group, click View … Continue reading

Posted in Microsoft Outlook, Microsoft Outlook 2007, Microsoft Outlook 2010, Microsoft Outlook 2013, Microsoft Outlook 2016, Uncategorized | Tagged , | Leave a comment