Category Archives: Microsoft Outlook 2016

Microsoft Outlook – left Caps Lock on by mistake?

It is very easy when typing an email in Microsoft Outlook to suddenly find that you have been happily working away with Caps Lock on by mistake. The last thing you want to do is delete everything you have done … Continue reading

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Microsoft Outlook – always check spellings before sending

It is so easy to send an email and forget to check the spelling and we don’t always notice the red wriggly lines that warn us of a mis-spelling. Why not change the settings so that Outlook will check the … Continue reading

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Sending an email mailmerge to Outlook contacts

If you want to send an email mailmerge to your Outlook contact list: In Word, go to the Mailings tab. From the Start Mail Merge dropdown, select E-mail Messages. From the Select Recipients dropdown, click Select from Outlook Contacts. You may … Continue reading

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Microsoft Outlook – printing part of an email

While it is easy enough to print part of an email or print a specific page, what happens if you just want to print specific paragraphs? To print part of a message in Microsoft Outlook with the original headers intact: … Continue reading

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Microsoft Outlook – using Quick Parts to add commonly repeated blocks of text

If you are replying to (or creating new) emails, you may have some standard text that you may want to include on a regular basis. For example, one that I often write is: “Thank you for your enquiry regarding Excel … Continue reading

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Microsoft Outlook – adding contact lists to the Address Book

When you are trying to address an email and click the To button, the Select Names dialog box displays with a dropdown list in the Address Book area, usually showing the Global Address Book and various other contact folders. At … Continue reading

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Microsoft Outlook – Classic Ribbon vs Simplified Ribbon

From Office 2007 onwards, there has been a ribbon structure at the top of the opened package with various tabs showing various commands. On opening Microsoft Outlook on a computer belonging to a client recently, the ribbon showed some icons … Continue reading

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Microsoft Outlook – adding contacts to AutoComplete

Generally when you are using Microsoft Outlook, recently used contacts come up under the AutoComplete list when you are using the To box to address a new email. At one client site recently this wasn’t happening for a few contacts – … Continue reading

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Problems with Outlook contacts showing wrong names

I was at a client site yesterday and although contact names and email addresses looked right in the Contacts list, on trying to send an email some of them were getting mixed up e.g. John Smith was showing as Jane … Continue reading

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Outlook 2013 and 2016 – attachment reminder

It is so easy to forget to add the relevant attachment to an email when you are in a rush or have other things on your mind! It may be worth adding the attachment before you write the body of … Continue reading

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