Category Archives: Outlook 365

Microsoft Outlook – dictating an email

Did you know that you can now dictate an email if you want a change from typing? This can be a very handy feature for those of you still working from home and want to give your fingers a rest. … Continue reading

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Microsoft Outlook – Ribbon not showing all icons

One morning I opened Microsoft Outlook to see only a condensed version of the ribbon I am used to seeing. I thought this may be something to do with a Microsoft upgrade but this isn’t really the case. The ribbon … Continue reading

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Microsoft Outlook – left Caps Lock on by mistake?

It is very easy when typing an email in Microsoft Outlook to suddenly find that you have been happily working away with Caps Lock on by mistake. The last thing you want to do is delete everything you have done … Continue reading

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Microsoft Outlook – always check spellings before sending

It is so easy to send an email and forget to check the spelling and we don’t always notice the red wriggly lines that warn us of a mis-spelling. Why not change the settings so that Outlook will check the … Continue reading

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Sending an email mailmerge to Outlook contacts

If you want to send an email mailmerge to your Outlook contact list: In Word, go to the Mailings tab. From the Start Mail Merge dropdown, select E-mail Messages. From the Select Recipients dropdown, click Select from Outlook Contacts. You may … Continue reading

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Microsoft Outlook – using Quick Parts to add commonly repeated blocks of text

If you are replying to (or creating new) emails, you may have some standard text that you may want to include on a regular basis. For example, one that I often write is: “Thank you for your enquiry regarding Excel … Continue reading

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Microsoft Outlook – adding contact lists to the Address Book

When you are trying to address an email and click the To button, the Select Names dialog box displays with a dropdown list in the Address Book area, usually showing the Global Address Book and various other contact folders. At … Continue reading

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Microsoft Outlook – Classic Ribbon vs Simplified Ribbon

From Office 2007 onwards, there has been a ribbon structure at the top of the opened package with various tabs showing various commands. On opening Microsoft Outlook on a computer belonging to a client recently, the ribbon showed some icons … Continue reading

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Problems with Outlook contacts showing wrong names

I was at a client site yesterday and although contact names and email addresses looked right in the Contacts list, on trying to send an email some of them were getting mixed up e.g. John Smith was showing as Jane … Continue reading

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Outlook Online (OWA) – setting email signature

If you want to set up an email signature in Outlook Online, click the Settings button – the one that looks like a cog, then scroll right down to the bottom and click Mail. A list of options will appear … Continue reading

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