Category Archives: Microsoft PowerPoint

Microsoft Office – creating chart showing only weekdays

I have some Excel data that only shows data for week days as I do not work weekends. However, when I came to chart it, it put the weekend dates in, showing blanks. This wasn’t what I wanted. Right-click on … Continue reading

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Microsoft PowerPoint – how can I stop my hyperlink changing colour when it is clicked

Not everyone is using PowerPoint for presentations; some use it to produce notices or reports. If you are creating something to put on a wall, you don’t want some hyperlinks to be differently coloured to others. The reason this happens … Continue reading

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Microsoft PowerPoint – entering text in Outline view

If you are a speedy typist, you don’t want to have to keep reaching for the mouse every time you want to move from a title to a bulleted list on a PowerPoint slide, or even from one slide to … Continue reading

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Microsoft PowerPoint – changing default font and font size in text boxes

I was asked by a client yesterday about whether she could change the default size for text within text boxes. In the most up-to-date versions of PowerPoint, the default font is Calibri, size 18. However, many companies expect employees to … Continue reading

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Creating a Photo Album in Microsoft PowerPoint

If you have a series of photographs, you can now create a presentation in the style of a photo album. You can then apply effects to your photos as outlined in the previous sections. To create a photo album:  Click … Continue reading

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Microsoft PowerPoint – embedding a YouTube video into PowerPoint

If you have PowerPoint 2010 or PowerPoint 2013, you can embed a YouTube video into your presentation. Please note that requirements for online video sites (Youtube, etc.)  using PowerPoint 2010 are as follows: Flash Player 10+ Windows Media Player 10 or … Continue reading

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Creating a secondary vertical axis for charts in Microsoft Office 2007 or Office 2010

Sometimes when you chart data, you are not really comparing like with like, and may want two vertical axes, for example if you are comparing temperature with rainfall. Climate in Buenos Aires Month Temperature (deg C) Rainfall January 30 119 … Continue reading

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Add animation to a Microsoft PowerPoint chart

You may have created a Microsoft PowerPoint chart but want the data for each year to be displayed separately, so you can talk about one set of figures before introducing the next. Locate the slide in Normal view. Charts can … Continue reading

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Transform a bulleted list to SmartArt – Microsoft PowerPoint 2007, Microsoft PowerPoint 2010, Microsoft PowerPoint 2013 and Microsoft PowerPoint 2016

You may want to create a slide, showing the stages in a process, which will look better if not in a straightforward bulleted list. To start with, select the bulleted list from which to create the diagram. On the Home … Continue reading

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Using two monitors whilst presenting a Microsoft PowerPoint slide show

When giving a PowerPoint presentation, you may want to be able to see your speaker notes on screen though you don’t want them visible to the audience. This is possible if you have two monitors available to you. In Microsoft … Continue reading

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