Category Archives: Microsoft PowerPoint

Creating a Photo Album in Microsoft PowerPoint

If you have a series of photographs, you can now create a presentation in the style of a photo album. You can then apply effects to your photos as outlined in the previous sections. To create a photo album:  Click … Continue reading

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Microsoft PowerPoint – embedding a YouTube video into PowerPoint

If you have PowerPoint 2010 or PowerPoint 2013, you can embed a YouTube video into your presentation. Please note that requirements for online video sites (Youtube, etc.)  using PowerPoint 2010 are as follows: Flash Player 10+ Windows Media Player 10 or … Continue reading

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Creating a secondary vertical axis for charts in Microsoft Office 2007 or Office 2010

Sometimes when you chart data, you are not really comparing like with like, and may want two vertical axes, for example if you are comparing temperature with rainfall. Climate in Buenos Aires Month Temperature (deg C) Rainfall January 30 119 … Continue reading

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Add animation to a Microsoft PowerPoint chart

You may have created a Microsoft PowerPoint chart but want the data for each year to be displayed separately, so you can talk about one set of figures before introducing the next. Locate the slide in Normal view. Charts can … Continue reading

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Transform a bulleted list to SmartArt – Microsoft PowerPoint 2007, Microsoft PowerPoint 2010, Microsoft PowerPoint 2013 and Microsoft PowerPoint 2016

You may want to create a slide, showing the stages in a process, which will look better if not in a straightforward bulleted list. To start with, select the bulleted list from which to create the diagram. On the Home … Continue reading

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Using two monitors whilst presenting a Microsoft PowerPoint slide show

When giving a PowerPoint presentation, you may want to be able to see your speaker notes on screen though you don’t want them visible to the audience. This is possible if you have two monitors available to you. In Microsoft … Continue reading

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Shortcut keys in Microsoft PowerPoint

Some of the shortcut keys shown below are used in other packages in the Microsoft Office suite. All are common to Microsoft PowerPoint 2003, Microsoft PowerPoint 2007 and Microsoft PowerPoint 2010. Keystrokes Use Ctrl + A On Slide tab, selects all … Continue reading

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Creating an action button in a PowerPoint presentation

An action button acts as a hyperlink to another slide in the presentation, another presentation, another Microsoft Office document, a web site, etc. It is often required to put an action button to every slide in the presentation, so you … Continue reading

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Aligning drawing shapes in PowerPoint

You may have several drawn objects on a PowerPoint slide that you would like to align nicely. To align objects: Select the text boxes or other drawn objects to be aligned, by holding down the Shift key whilst clicking each … Continue reading

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Duplicating shapes in Microsoft PowerPoint

To duplicate shapes in PowerPoint: Draw the first shape and format it as required. Press Ctrl + D. Repeat for as many shapes as required. If you want to create a different shape but with the same proportions as the … Continue reading

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