Category Archives: Microsoft Project 2016

Microsoft Project – field to show tasks due to finish this week

I was asked how to create a field that would show the text “Due this week” if the task was due to finish within the next week and leave it blank otherwise. Go to the Project tab and in the … Continue reading

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Microsoft Project – changing text size on Gantt Chart

If you have text on top of Gantt bars, it can sometimes take up a lot of space and make each row quite deep. To change the text size on the Gantt chart, on the Gantt Chart Tools Format tab, … Continue reading

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Microsoft Project – colour coding by Resource Group

I was asked by a client recently as to whether she could colour code by Resource Group. First add column Resource Group to your view. You can always hide it again afterwards. You may also want to got to Gantt … Continue reading

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Microsoft Project – different colour rows depending on work type

I was asked by a client who works in the building industry how he could colour code rows on his Project plan according to work type. The work types were Electrical, Partitions, Decorating, Floors, Ceiling. First we created a new … Continue reading

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Microsoft Project – Resource usage view to show only resources being used

When you go into Resource Usage view, every resource in your resource pool is shown regardless of whether or not they have been assigned to tasks. Also any task that has not yet been assigned to a resource is shown. … Continue reading

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Microsoft Project – Working with Deadlines

When working on a project we are often given deadlines by our client – in a long project, there may be multiple deadlines. To add a deadline to a task, select the task, then double-click on the task name to … Continue reading

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Microsoft Project – moving completed parts of tasks back to Status date

Sometimes on a project, some tasks actually get started ahead of schedule! In that case when we are tracking, we may want to move the bits that are done back to the Status date, so that subsequent tasks can get … Continue reading

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Microsoft Project – Resource Contouring

If you assign a person to a 10 day task at 25% of their time, Microsoft Project assumes that they will do the task at 25% of their time throughout the duration of the task. What happens if you know … Continue reading

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Microsoft Project – resourcing in a master plan

If you combine two or more Microsoft Project files into a master project and have used the same local resources within the plans, you will discover if you look at the resource sheet that the resource names are duplicated. You … Continue reading

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Microsoft Project – notes – labelling inserted documents

One great feature in Microsoft Project is that you can link relevant documents to tasks within the project so everyone knows where to find them. To do so, double-click on the relevant task to open up the Task Information dialog … Continue reading

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