Tag Archives: Microsoft Access

Microsoft Access – creating percentages of totals in a report

I have a report showing whether various jobs have been completed in various departments. I want to show percentage of totals in the report. The original report looks like: To created % of Totals go into Design view In the … Continue reading

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Microsoft Access – adding a chart into a report

When presenting numerical data, it is often useful to show a chart of the data as it is easier to interpret than looking at the numbers themselves. First produce your report as required in the usual way. Here I have … Continue reading

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Microsoft Access – having Switchboard form open automatically

You may have created a Switchboard form to allow users to navigate an Access database more easily. To have the switchboard open on startup: From within the database, click File – Options. Click Current Database. Select Switchboard from the Display … Continue reading

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Microsoft Access – removing Subdatasheet

If you have inserted a subdatasheet into an Access table, you may want to remove it. To do so, open your table in Datasheet view. On the Home tab, in the Records group, click the More dropdown, then select Subdatasheet … Continue reading

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Microsoft Access – Parameter Query on months of year

How can I create a parameter query that lets me just specify a month period, i.e. July? If you have a date in a query and you just want to return items within a certain month set up as a … Continue reading

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Microsoft Access – using captions for field names

When you create a field name within an Access table, you may use a name that is useful to the developer, e.g. strSurname, indicating that the field is text, but it may not be that user-friendly for the person using … Continue reading

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Creating a custom sort in Microsoft Access

It is easy enough to do a custom sort in Microsoft Excel, but what about in Access. In Access, you can create a calculated field using IIf in order to be able to do so. As an example, if you … Continue reading

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Finding unmatched records in Microsoft Access

If you want to find records with no corresponding records in related tables, you can also use the Find Unmatched Query Wizard. This yields the same result as using Is Null in the QBE grid criteria. Please note however that … Continue reading

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Microsoft Access – finding duplicate records

If you want to find duplicate entries in a field in a table or query, the easiest way to do this is to use the Find Duplicates Query Wizard. For example, you may wish to find records with the same … Continue reading

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Using a crosstab query to summarize data in Microsoft Access

If we need to summarise data such as products sold per region, we can do this by using a crosstab query which will allow us to use data from more than one table. You can create a crosstab query by … Continue reading

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