Tag Archives: Microsoft Project

Microsoft Project – colour coding by Resource Group

I was asked by a client recently as to whether she could colour code by Resource Group. First add column Resource Group to your view. You can always hide it again afterwards. You may also want to got to Gantt … Continue reading

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Microsoft Project – different colour rows depending on work type

I was asked by a client who works in the building industry how he could colour code rows on his Project plan according to work type. The work types were Electrical, Partitions, Decorating, Floors, Ceiling. First we created a new … Continue reading

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Microsoft Project – filter for milestones due in the next three months

If you have a project that is long term, you may want to report on milestones due in the next three months. To do so, you will have to create a custom filter. First we need to create a formula … Continue reading

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Microsoft Project – Displaying a comment on a split task on the Gantt Chart

When training Microsoft Project earlier this week, I was asked whether it was feasible to display a comment on the Gantt Chart by split tasks, to explain why the split had occurred. One approach would be to use a text … Continue reading

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Microsoft Project – dealing with a task that is dependent on other tasks for both its start and finish dates

Usually we schedule tasks dependent on what has to be done prior to them. However sometimes we have tasks that can’t start until something else starts or finishes and can’t finish until a different task finishes. In this case the … Continue reading

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Microsoft Project – Resource usage view to show only resources being used

When you go into Resource Usage view, every resource in your resource pool is shown regardless of whether or not they have been assigned to tasks. Also any task that has not yet been assigned to a resource is shown. … Continue reading

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Microsoft Project – Working with Deadlines

When working on a project we are often given deadlines by our client – in a long project, there may be multiple deadlines. To add a deadline to a task, select the task, then double-click on the task name to … Continue reading

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Microsoft Project – moving completed parts of tasks back to Status date

Sometimes on a project, some tasks actually get started ahead of schedule! In that case when we are tracking, we may want to move the bits that are done back to the Status date, so that subsequent tasks can get … Continue reading

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Microsoft Project – Resource Contouring

If you assign a person to a 10 day task at 25% of their time, Microsoft Project assumes that they will do the task at 25% of their time throughout the duration of the task. What happens if you know … Continue reading

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Microsoft Project – resourcing in a master plan

If you combine two or more Microsoft Project files into a master project and have used the same local resources within the plans, you will discover if you look at the resource sheet that the resource names are duplicated. You … Continue reading

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