Saving an entire Excel workbook to a pdf

By default if you save from Excel to pdf, it just saves the worksheet you currently have selected. However, you can save the whole workbook as one pdf.

If using Microsoft Excel 2007:

  1. Click the Office button. Click Save As. Click PDF or XPS. The Publish as PDF or XPS dialog box will be displayed.
  1. Click Options. The Options dialog box will be displayed.
  1. In the Publish what section, select Entire workbook.
  2. Click OK. Click Publish.

If using Microsoft Excel 2010:

  1. Click File – Save As. The Save As dialog box will be displayed. From the Save as type dropdown, select PDF.
  2. Click Options. The Options dialog box will be displayed.
  1. In the Publish what section, select Entire workbook. Click OK.
  2. Click Save.

If using Microsoft Excel 2013:

  1. Click File – Export. Click Create PDF/XPS. The Publish as PDF or XPS dialog box will be displayed.
  2. The Options dialog box will be displayed.
  1. In the Publish what section, select Entire workbook.
  2. Click OK. Click Publish.

Learn more about our Microsoft Excel training London, Surrey, Middlesex UK, or our Microsoft Excel training Dorset, Hampshire, Wiltshire, UK or our Microsoft Excel training Sydney, Australia.

About jdonbavand

I am a trainer of Microsoft Office, Microsoft Project and Crystal Reports. I have called my blog "If Only I'd Known That...." because I hear it so many times in training sessions. In fact, if only I had a £100 (or 150 Aussie dollars)for every time someone says "If only I'd known that." ....
This entry was posted in Microsoft Excel, Microsoft Excel 2007, Microsoft Excel 2010, Microsoft Excel 2013 and tagged , . Bookmark the permalink.

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